Overview
Learning Gmail keyboard shortcuts is an excellent investment if you want to reduce the amount of time you spend on email. You probably waste minutes each week rummaging through your inbox, whether you’re hunting for old files, formatting emails, or double-checking that you’re not going to Cc the whole office on your weekend plans, as the majority of us do. Gmail shortcuts are a valuable tool for quickly navigating, organizing, and composing emails. If you process a lot of emails each day, this is important because each keystroke saves you a few seconds, which adds up rapidly when you spend 1-2 hours per day in your inbox.
Say goodbye to everything! These Gmail keyboard shortcuts will help you execute more productive activities by reducing your everyday workload. This article is a list of the most helpful Gmail keyboard shortcuts organized by processes and common applications.
What Is Gmail Keyword Shortcuts?
Did you know that Gmail has its own set of keyboard shortcuts? You’ll be flying through your email with scarcely any mouse clicks after making a short tweak in the General settings area. In addition, many Gmail keyboard shortcuts just require the press of a single key, so you won’t have to memorize many vital combinations. To use Gmail’s keyboard shortcuts, go to Settings > Keyboard Shortcuts.
Go to Gmail’s settings in the top right corner.
- Scroll down until you see Keyboard settings under the General tab.
- To enable keyboard shortcuts, select “on.”
- Scroll to the bottom of the page and click Save.
- In Gmail, you may now use keyboard shortcuts.
Let’s take a look at the foundations of keyboard shortcuts before we get into our list of time-saving shortcuts. What is a keyboard shortcut? It is a key or a set of keys that performs an activity that would usually be done with a mouse. Ctrl+C (Windows) or ⌘+C (Mac) are two frequent text-copying shortcuts that you’re probably thinking of right now. Ctrl+F (Windows) or ⌘+F (Mac) is another typical text search shortcut. These are helpful keyboard shortcuts, but they’re not the only ones. Gmail comes with its own set of shortcuts that are specifically meant to make emailing more efficient. Using these shortcuts has a number of advantages:
- Make it easier to get through your Gmail inbox.
- Carry out routine formatting tasks without disrupting your flow.
- By eliminating the need to use your mouse, you can keep your actions as ergonomic as possible.
What are the best Gmail Keyboard Shortcuts?
Archive Email:
Keyboard shortcut: E – This shortcut will move all of the emails you’ve selected into your archives. Gmail will not remove an email or conversation that you have archived. Instead, Gmail puts it in your “All Mail” folder and removes it from your inbox.
Compose Email:
Keyboard shortcut: C – This handy shortcut, like the + Compose button, creates a new email on your screen. It’s great for cutting down on your daily emailing time. If your email doesn’t load right away, don’t press C again because they can take you to a new email window.
Trash Emails:
Keyboard shortcut: # – This Gmail shortcut will move the emails you currently have selected into your trash folder. After 30 days, your emails are automatically deleted from the trash folder. You can also manually empty the trash folder at any moment.
Select All Conversations:
Keyboard shortcut : *+A – This shortcut will select all of the current screen’s discussions. When you need to swiftly archive, delete, or star a large number of emails, this feature comes in handy.
Reply All:
Keyboard shortcut: A – When you use this shortcut while viewing an email, it automatically sends a response email to everyone who received the original email (not just the sender). People who are Cc or Bcc in the email are excluded from this shortcut.
Reply:
Keyboard shortcut: R – This shortcut opens a response email in the same way as the previous one. It will, however, only reply to the person who sent you the initial message (and not to any other Cc’d or Bcc’d recipients).
Reply in New Window:
Keyboard shortcut: Shift +A – This is the third shorthand for “Reply.” This keyboard shortcut opens a response email in a new tab, which is helpful for writing lengthy messages.
Make Text Italicised:
Keyboard shortcut: Ctrl+I (Windows) or ⌘+I (Mac) – Any text you’ve marked will be italicized with this shortcut. This shortcut is quite helpful for quickly formatting emails.
Make The Text Bold:
Keyboard shortcut: Ctrl+B (Windows) or ⌘+B (Mac) – This shortcut will bold any text that you’ve highlighted. This shortcut can help you quickly compose more interesting emails by using bold text in your emails, which is a wonderful method to attract the reader’s attention.
Underline Text:
Keyboard shortcut: Ctrl+U (Windows) or ⌘+U (Mac) – Any text you highlight with this Gmail shortcut will be underlined. If you want to focus the reader’s attention on a specific area of a sentence, underlining text in an email can be useful. Because people skim emails, it’s essential to format your email such that it’s clear what you’re trying to say.
Strikethrough Text:
Keyboard shortcut: Alt+Shift+5 (Windows) or ⌘+Shift+X (Mac) – Any text you’ve selected will be strikethrough using this shortcut.
Open google tasks:
Keyboard Shortcut: G+K – This shortcut opens Google Tasks’ “My Tasks” tab on the left-hand side of your screen. This area allows you to create new to-do tasks, check them off, and change your already existing ones.
More Gmail Keyboard Shortcuts:
Add Conversations to Google Tasks:
Keyboard shortcut: Shift+T – The conversation you’re seeing will be added to Google Tasks as a new task using this keyboard shortcut. Only when you click on an email does the shortcut operate. It’s helpful in keeping track of things you want to remember later, such as a request to transmit a document to a coworker.
Send Email:
Keyboard shortcut: Ctrl+Enter (Windows) or ⌘+Enter (Mac) – When you use this shortcut, the email or reply you’re working on will be sent automatically. If you mistakenly use this shortcut, you can stop the email from sending by pressing the “Undo” button within a few seconds (if you’ve enabled “Undo Send” in your settings).
Insert Link:
Keyboard Shortcut: Ctrl+K (Windows) or ⌘+K (Mac) – The “Edit Link” widget will appear when you use this shortcut. You can write text to display and insert a URL from a web or email address with this widget.
Add Cc Recipients to Your Mail:
Keyboard Shortcut: Ctrl+Shift+C (Windows) or ⌘+Shift+C (Mac) – The “Cc” bar will be added to the email you’re working on using this shortcut. You can add people’s addresses as Cc’s by typing their addresses into this box. Only when you have an email open does this shortcut work.
Add Bcc Recipient to your mail:
Keyboard Shortcut:
Ctrl+Shift+B (Windows) or ⌘+Shift+B (Mac) – This Gmail shortcut inserts the “Bcc” bar into the current email you’re writing. By typing their addresses into the Bcc field, you can add Bccs. This shortcut is only useful when you’re composing an email.
Add Numbered List:
Keyboard shortcut: Ctrl+Shift+7 (Windows) or ⌘+Shift+7 (Mac) – This shortcut creates a numbered list from whatever vertical lines of text you select.
Increase Text Size:
Keyboard shortcut : Ctrl+Shift++ (Windows) or ⌘+Shift++ (Mac) – This keyboard shortcut will enlarge any highlighted text (where possible). Small, normal, large, and huge are the four primary font sizes in Gmail. If you already have your font size set to “Huge,” this command will fail.
Undo:
Keyboard Shortcut: Ctrl+Z (Windows) or ⌘+Z (Mac) – “Undo” is a helpful shortcut to have on hand at all times. It mainly reverses the previous action you took.
Redo:
Keyboard Shortcut: Ctrl+Y (Windows) or ⌘+Y (Mac) – The inverse of “Undo” is “Redo.” This shortcut redoes the previous action you made when you use it.
Bottom Line
Learning all of the greatest Gmail keyboard shortcuts can take a little time. However, after you’ve used each shortcut a few times, you’ll be able to swiftly and efficiently browse through your inbox, increasing your productivity and decreasing the amount of time spent there. While we’ve compiled a list of the top Gmail keyboard shortcuts, some will be more beneficial than others. Finding your go-to shortcuts will most certainly take some time, but the work will be well worth it in terms of increased productivity.
Do you use Gmail for a significant chunk of your day? Shortcuts on the keyboard can save you hours of time if you send and receive the majority of your Emails on a computer. There are many Gmail keyboard shortcuts, but these are the ones that one Gmailer finds most useful. In this blog, we have only mentioned some of the shortcuts; there are many apart from these.
Which Gmail keyboard shortcut is your favorite? If you enjoyed this article, then please check out our rest blogs too. To know more about us, visit our website. If you have any queries, you can contact us anytime. We are here to help you out!
